Skip to main content

So how about your Web CMS versus your KMS/CMS/Intranet?

Stand-Alone Web Content Management System

Many organizations have intranets on which they perform their content management duties. It is natural to propose that the WCMS integrates with the CMS. Parts of the content which should be exposed on the Web already exists somewhere in the CMS, perhaps on the intranet or on a central file server.


It is natural to believe that the best solution is to invest in a total solution where a CMS includes the WCMS by displaying the content with a Web interface. The case for choosing an isolated or singular standalone WCMS is explained below.


When selecting a system to control their web-site, decision makers are tempted to invest in enterprise solutions. These solutions promise to solve many of the corporate IT-problems with a single centralized silver bullet system. However, the projects where these solutions are selected, implemented and deployed often fail miserably, taking too long to complete. If they ever achieve nominal use, the requirements have changed and the system no longer satisfies the expectations of corporate presence on the World Wide Web [Robertson, 2006].


One way to avoid this pitfall is to build an internal lightweight WCMS, or to invest in an off-the-shelf product. There is still an understood need for such enterprise solutions in large corporations, but I am not sure any of the products in this category satisfies today.


For smaller organizations it is a viable option to leave web content management to a standalone system which is streamlined and specialized for the task.

The Differences between a CMS and a WCMS

A CMS and a WCMS have some traits in common. They contain some of the same content, like company and product information, and they might have similar content delivery methods. A CMS can be used to control the web-site. The company can make the knowledge base in the Intranet available online for allowing customers to troubleshoot problems themselves [Pelz-Sharp, 2006].


A WCMS can either be implemented as a front-end to the company's CMS, or as a stand-alone application. Since many companies have no suitable CMS in place, or their CMS lack a proper web front-end, the latter solution is likely the case.


If the web-site has a user name/password sign-on for employees, there is technically an “intranet” on the WCMS. This access control creates many possibilities for the system. As soon as the identity of an employee or member can be verified online, several normal content management processes can be performed inside the WCMS. The key advantage of doing content management online is portability. The users can access and modify content from anywhere in the world, as long as they have an Internet connection.


The next post will focus more on specific software alternatives (and links to where one can find such software).


References:


Pelz-Sharp, A. 2006, " ECM + WCM = ? " Retrieved 2. March, 2006

Robertson, J. 2006, "Grand enterprise projects: why are we wasting our time? " Retrieved 8. August, 2005

Comments

Popular posts from this blog

Managing dot-files with vcsh and myrepos

Say I want to get my dot-files out on a new computer. Here's what I do:

# install vcsh & myrepos via apt/brew/etc
vcsh clone https://github.com/tfnico/config-mr.git mr
mr update

Done! All dot-files are ready to use and in place. No deploy command, no linking up symlinks to the files. No checking/out in my entire home directory as a Git repository. Yet, all my dot-files are neatly kept in fine-grained repositories, and any changes I make are immediately ready to be committed:

config-atom.git
    -> ~/.atom/*

config-mr.git
    -> ~/.mrconfig
    -> ~/.config/mr/*

config-tmuxinator.git  
    -> ~/.tmuxinator/*

config-vim.git
    -> ~/.vimrc
    -> ~/.vim/*

config-bin.git   
    -> ~/bin/*

config-git.git          
    -> ~/.gitconfig

config-tmux.git  
    -> ~/.tmux.conf    

config-zsh.git
    -> ~/.zshrc

How can this be? The key here is to use vcsh to keep track of your dot-files, and its partner myrepos/mr for operating on many repositories at the same time.

I discovere…

The End of GitMinutes (my podcast)

I'm just about ship GitMinutes episode 46, which is going to be the final episode. I'll just paste the outro script here, as it sums up the sentimental thoughts pretty well:

I’m happy to have finally finished [publishing the last episodes from Git-Merge 2017], just in time before Git-Merge 2018 takes place in March. I won’t be going there myself, so I’m counting on someone else to pick up the mic there.

It’s sad to be shipping this one as it is probably the last GitMinutes episode ever. To go a bit down memory lane, 6 years ago, my daughter was born, and as I used a little of that paternity leave to set up my podcasting infrastructure and produce the first few episodes. Initially it was just going to be 10 episodes and call the experiment finished. Instead, I got to 46 episodes, the last dozen or so lazily tailing the last few Git-Merge conferences.

To every one of my guests, thank you so much again for coming on to share your passion in this little niche of computer science a…

Joining eyeo: A Year in Review

It's been well over a year since I joined eyeo. And 'tis the season for yearly reviews, so...

It's been pretty wild. So many times I thought "this stuff really deserves a bloggin", but then it was too inviting to grab onto the next thing and get that rolling.

Instead of taking a deep dive into some topic already, I want to scan through that year in review and think for myself, what were the big things, the important things, the things I achieved, and the things I learned. And then later on, if I ever get around to it, grab one of these topics and elaborate in a dedicated blog-post. Like a bucket-list of the blog posts that I should have written. Here goes:
How given no other structures, silos will grow by themselves This was my initial shock after joining the company. Only a few years after taking off as a startup, the hedges began growing, seemingly almost by themselves, and against the will of the founders. I've worked in silos, and in companies without the…

Working in Teams over Working as Individuals

I recentlypostedthis sketch on Twitter:

Thanks to a few mighty retweets, it gathered a lot of views (9000 impressions, whatever that means). While that's fun and all, I still felt a bit sad that such an awfully simple insight can garner much more popularity than a thorough blog post that I put some hours into.

So, rather than let Twitter get away with this, I'll steal my own content back into the blog :)

The thread went like this:

Pondering how to battle individualism in companies. For some, it is counter-intuitive that teams can be more responsive, faster and even more accountable than single individuals.

Having "teams" in place is no guarantee that team work is happening. Be wary of too large teams, "I/me/mine", personal contact details instead of team point of contact. Good team is sailing crew, not galley slaves.

Beware heroes, go-to persons, calling in favors and other shadow handling of work. Real teams make the work explicit, both requests/needs and re…

Encrypting and Decrypting with Spring

I was recently working with protecting some sensitive data in a typical Java application with a database underneath. We convert the data on its way out of the application using Spring Security Crypto Utilities. It "was decided" that we'd be doing AES with a key-length of 256, and this just happens to be the kind of encryption Spring crypto does out of the box. Sweet!

The big aber is that whatever JRE is running the application has to be patched with Oracle's JCE in order to do 256 bits. It's a fascinating story, the short version being that U.S. companies are restricted from exporting various encryption algorithms to certain countries, and some countries are restricted from importing them.

Once I had patched my JRE with the JCE, I found it fascinating how straight forward it was to encrypt and decrypt using the Spring Encryptors. So just for fun at the weekend, I threw together a little desktop app that will encrypt and decrypt stuff for the given password and sa…